Smart Record

Record Management
Software

Replace the traditional method of maintaining records on paper with
digital record-keeping. With our drag-and-drop form creator, you can
easily convert any form into powerful online templates for convenient
paperless record management.

Replace the traditional method of maintaining records on
paper with digital record-keeping. With our drag-and-drop
form creator, you can easily convert any form into powerful
online templates for convenient paperless record management.

SMART Record

Record Management
Software

Replace the traditional method of maintaining records on paper with digital record-keeping. With our drag-and-drop form creator, you can
easily convert any form into powerful online templates for convenient paperless record management.

Record Management Features

Features that make record keeping efficient, real-time, and traceable

Online Form Builder

With over 36 field types, you can create dynamic templates, import content from Excel, or use our pre-built template library.

Conditional Formatting

Configure templates with conditional requirements or field validation to enable efficient record-keeping during the process.

Smart Integration

Integrate Bluetooth or IoT enabled devices directly into records for efficient data collection, improved data accuracy, and streamlined record-keeping processes

Advanced Search

Enhanced searchability through records to find the required information by searching with specific keywords, tags, record status, dates, etc.

Traceability

Smart Record’s traceability feature allows tracking and tracing of transactional data to identify and quickly respond to any safety and quality issues.

Offline Record Keeping

Our Android and iOS record applications provide offline record generation along with an auto-sync component when online.

Dashboard and Reporting

Built-in dashboard and custom reporting features aid in staying ahead of compliance and trends

Data Backup and Export

Digital record data can be locally backed up from our software by exporting them in Excel, CSV, and PDF formats.

Audit Log

Our audit log feature will be of use for having real-time access to transactions in record keeping

Record Management Features

Features that make record keeping efficient, real-time, and traceable

Online Form Builder

With over 36 field types, you can create dynamic templates, import content from Excel, or use our pre-built template library.

Conditional Formatting

Configure templates with conditional requirements or field validation to enable efficient record-keeping during the process.

Smart Integration

Integrate Bluetooth or IoT enabled devices directly into records for efficient data collection, improved data accuracy, and streamlined record-keeping processes

Advanced Search

Enhanced searchability through records to find the required information by searching with specific keywords, tags, record status, dates, etc.

Traceability

Smart Record’s traceability feature allows tracking and tracing of transactional data to identify and quickly respond to any safety and quality issues.

Offline Record Keeping

Our Android and iOS record applications provide offline record generation along with an auto-sync component when online.

Dashboard and Reporting

Built-in dashboard and custom reporting features aid in staying ahead of compliance and trends

Data Backup and Export

Digital record data can be locally backed up from our software by exporting them in Excel, CSV, and PDF formats.

Audit Log

Our audit log feature will be of use for having real-time access to transactions in record keeping

How Smart Doc Works

Move away from paper-based documents in five easy steps

1. Create Document

Generate documents through three intelligent methods: utilize the integrated text editor, upload from your local device or cloud storage, or establish smart links to internal or external folders.

2. Add Workflow

Design tailored multi-stage workflows, aligning with your business process needs, such as creating, revising, reviewing, approving, publishing, and archiving.

3. Send for Approval

According to the assigned approval workflow, documents are sent for approval, and the approver is notified for review and approval.

4. Publish Document

Documents that receive approval are scheduled for publication in accordance with the business process, making them accessible to users once they are published.

5. Stay Audit Ready

Maintain program compliance and readiness through centralized document control, task management, scheduling, notifications, and workflow, while ensuring digital document transparency and real-time program monitoring accessible from any connected device.

How Smart Record Works

Move away from paper-based documents in ten easy steps

Generate Reports
Create Template
Add Workflow
Record Scheduling
Record Creation
Approval Workflow
User Notification
Audit Log
Trace Material Flow
Export Data
Create Template
Design customizable templates effortlessly by utilizing 30+ drag-and-drop components.
Add Workflow
Tailor workflows to match your unique process requirements and integrate them into your templates.
Configure Scheduling
Automate record creation at specified intervals, ensuring systematic and timely management of records.
Create Record
Effortlessly create records by employing customized templates and automated workflows, seamlessly incorporating data gathered through Voice, Bluetooth, and IoT technologies.
Approval Workflow
Monitor and adhere to established workflow to maintain efficient and structured record management.
User Notification
Keep stakeholders informed by triggering notifications at pivotal stages of the record management process.
Audit Log
Effortlessly keep track of the life cycles of documents and user interactions.
Trace Material Flow
Facilitate the tracing of record routes and the interlinking among records to understand the material flow.
Export Data
Seamlessly export records in various formats (PDF, Excel, CSV) and easily share them with authorized users via email.
Generate Reports
Collect data from records utilizing precise filters and create user-friendly reports for in-depth insights and analysis.
Add Workflow
Record Scheduling
Record Creation
Approval Workflow
User Notification
Audit Log
Trace Material Flow
Export Data
Generate Reports
Create Template
Generate Reports

How Smart Record Works

Move away from paper-based documents in ten easy steps

Create Template
Design customizable templates effortlessly by utilizing 30+ drag-and-drop components.
Add Workflow
Tailor workflows to match your unique process requirements and integrate them into your templates.
Configure Scheduling
Automate record creation at specified intervals, ensuring systematic and timely management of records.
Create Record
Effortlessly create records by employing customized templates and automated workflows, seamlessly incorporating data gathered through Voice, Bluetooth, and IoT technologies.
Approval Workflow
Monitor and adhere to established workflow to maintain efficient and structured record management.
User Notification
Keep stakeholders informed by triggering notifications at pivotal stages of the record management process.
Audit Log
Effortlessly keep track of the life cycles of documents and user interactions.
Trace Material Flow
Facilitate the tracing of record routes and the interlinking among records to understand the material flow.
Export Data
Seamlessly export records in various formats (PDF, Excel, CSV) and easily share them with authorized users via email.
Generate Reports
Collect data from records utilizing precise filters and create user-friendly reports for in-depth insights and analysis.

Testimonial

Our products in our customers' words

Helping customer to succeed by offering our food safety and quality management software solution. 

Jasper Wyman & Son

" We have found the software to be very user friendly and intuitive which makes implementation and acceptance by users much easier. Their service and support are one of the best. Rather than chatting with a “chat-bot”, you get to talk with a real person who responds in a timely manner "

Jasper Wyman & Son

Jasper Wyman & Son

Shannon Fickett , Director of Quality Assurance
Formagerie Roy

"Works like a charm. All the team are very happy to work with. It is easy to use for the production employee and it reduce the time for the verification and control by 30% for the quality control manager. The team of Smartfoodsafe are professional and the support is very quick"

Formagerie Roy

Formagerie Roy

Bruno Roy , Owner
Rogers Poultry Co.

“Smart Food Safe has given our small family run company the ability to expand and grow by taking our Food Safety to the next level. With customers making the push for GSFI certifications, we were lost in the huge requirements to keep our GSFI Food Safety plan up to date."

Rogers Poultry Co.

Rogers Poultry Co.

Brett Butler, GFSI and HACCP Coordinator
IE Hospitality and Dry Storage Mill

"SmartFoodSafe is obviously a food safety app built by someone with extensive experience in the food safety industry. The software is intuitive and extremely flexible and has been a great match for our business even though we are using it for both food manufacturing and restaurant applications."

IE Hospitality and Dry Storage Mill

IE Hospitality and Dry Storage Mill

Mara King, Mill General Manager
CWD

" The simplicity of the software combined with the outstanding customer service experience has significantly enhanced our organization of SQF documents while streamlining the entire auditing process. The Smart Food Safe software is an instant success for us "

CWD

CWD

Emily Kornell, Quality Assurance Coordinator
Daybreak

"Smart Food Safe has brought my food safety program into the digital world. The full support you need to create, manage, and thrive with your food safety program. This software is the future of food safety programs."

Daybreak

Daybreak

Kieran McKeown ,General Manager
Ozone Pharmaceuticals Ltd

"We are users of LIMS developed by SMART FOOD Safe. It is a good software to meet all the expectation of Analytical Research Laboratory."

Ozone Pharmaceuticals Ltd

Ozone Pharmaceuticals Ltd

Kieran McKeown ,General Manager
Gidney Fisheries

“Smartfoodsafe and our company representative interacted at Boston Seafood Show. While I was doing my market research for the product which best suits our business requirements, I had a meeting with Prasant and Thomas where they provided demos for all the modules on their website."

Gidney Fisheries

Gidney Fisheries

Chandan Sharma, Quality Control Manager
Tippin’s Gourmet Pies, LLC

"We chose SmartFoodSafe over other systems because of the variety of modules available that allow us to streamline and digitize our Food Safety and Quality Management system as a whole. The platform is built with an auditor mindset and incorporates functions that would usually require additional programs and/or systems."

Tippin’s Gourmet Pies, LLC

Tippin’s Gourmet Pies, LLC

Morgan Baker, Food Safety and Quality Manager
Gripon420

‘’ They have consistently been timely with all testing we have sent them, but most importantly, the service and knowledge they provide has been exceptional compared to other laboratories, as well as providing solutions to unexpected problems. Smart Lab Application has had many improvements over this time, making sample requests simple and the ability to track the workflow greatly assists us in planning downstream activities’’

Gripon420

Gripon420

Ronaldo Ramsingh, Quality Assurance Person
Cozy Harbor Seafood Inc.

"We opted to go with the Smart Food Safe platform after researching multiple food safety platforms. Prasant and the onboarding team have been very responsive, and we are excited to get the system up and fully running."

Cozy Harbor Seafood Inc.

Cozy Harbor Seafood Inc.

Kevin Burnsteel, Quality Assurance Manager
Daboom Desserts

"The support team is responsive, knowledgeable and efficient in assisting us whenever we have reached out for assistance. As a GFSI certified company our experience to this point has been very positive, and we highly recommend Smart Food Safe for anyone looking for a straightforward, comprehensive food safety software."

Daboom Desserts

Daboom Desserts

Gavin Grant, Owner
Shogun Maitake Canada Co. Ltd.

"Before this system, we used to spend a lot of time preparing and organizing a huge amount of documents for every SQF audit. This system has not only reduced our work but has also made it much easier to manage our HACCP, GMP, and SOPs. I would recommend this system to any company with SQF."

Shogun Maitake Canada Co. Ltd.

Shogun Maitake Canada Co. Ltd.

Norimi Sakamoto, Director

Download Now

Smart Record Mobile Application a record keeping software supports offline record creation. The application works without an internet connection and automatically syncs created records when an internet connection is available. Download our free app from the Android Play Store or iOS App Store by clicking the link here.

CUSTOMER FEEDBACK

Our products in our customers' words

Helping customer to succeed by offering our food
safety and quality management software solution. 

Jasper Wyman & Son Shannon Fickett , Director of Quality Assurance

" We have found the software to be very user friendly and intuitive which makes implementation and acceptance by users much easier.








Formagerie Roy Bruno Roy , Owner

"Works like a charm. All the team are very happy to work with. It is easy to use for the production employee and it reduce the time for the verification and control by 30% for the quality control manager. The team of Smartfoodsafe are professional and the support is very quick"





Rogers Poultry Co. Brett Butler, GFSI and HACCP Coordinator

“Smart Food Safe has given our small family run company the ability to expand and grow by taking our Food Safety to the next level. With customers making the push for GSFI certifications, we were lost in the huge requirements to keep our GSFI Food Safety plan up to date."




IE Hospitality and Dry Storage Mill Mara King, Mill General Manager

"SmartFoodSafe is obviously a food safety app built by someone with extensive experience in the food safety industry. The software is intuitive and extremely flexible and has been a great match for our business even though we are using it for both food manufacturing and restaurant applications."




CWD Emily Kornell, Quality Assurance Coordinator

" The simplicity of the software combined with the outstanding customer service experience has significantly enhanced our organization of SQF documents while streamlining the entire auditing process. The Smart Food Safe software is an instant success for us "




Daybreak Kieran McKeown ,General Manager

"Smart Food Safe has brought my food safety program into the digital world. The full support you need to create, manage, and thrive with your food safety program. This software is the future of food safety programs."







Gidney Fisheries Chandan Sharma, Quality Control Manager

“Smartfoodsafe and our company representative interacted at Boston Seafood Show. While I was doing my market research for the product which best suits our business requirements, I had a meeting with Prasant and Thomas where they provided demos for all the modules on their website."




Tippin’s Gourmet Pies, LLC Morgan Baker, Food Safety and Quality Manager

"We chose SmartFoodSafe over other systems because of the variety of modules available that allow us to streamline and digitize our Food Safety and Quality Management system as a whole. The platform is built with an auditor mindset and incorporates functions that would usually require additional programs and/or systems."



Gripon420 Ronaldo Ramsingh, Quality Assurance Person

‘’ They have consistently been timely with all testing we have sent them, but most importantly, the service and knowledge they provide has been exceptional compared to other laboratories, as well as providing solutions to unexpected problems. Smart Lab Application has had many improvements over this time, making sample requests simple and the ability to track the workflow greatly assists us in planning downstream activities’’

Cozy Harbor Seafood Inc. Kevin Burnsteel, Quality Assurance Manager

"We opted to go with the Smart Food Safe platform after researching multiple food safety platforms. Prasant and the onboarding team have been very responsive, and we are excited to get the system up and fully running."






Daboom Desserts Gavin Grant, Owner

"The support team is responsive, knowledgeable and efficient in assisting us whenever we have reached out for assistance. As a GFSI certified company our experience to this point has been very positive, and we highly recommend Smart Food Safe for anyone looking for a straightforward, comprehensive food safety software."




Shogun Maitake Canada Co. Ltd. Norimi Sakamoto, Director

"Before this system, we used to spend a lot of time preparing and organizing a huge amount of documents for every SQF audit. This system has not only reduced our work but has also made it much easier to manage our HACCP, GMP, and SOPs. I would recommend this system to any company with SQF."





CUSTOMER FEEDBACK

Our products in our customers' words

Helping customer to succeed by offering our food
safety and quality management software solution. 

Jasper Wyman & Son Shannon Fickett , Director of Quality Assurance

" We have found the software to be very user friendly and intuitive which makes implementation and acceptance by users much easier.






Formagerie Roy Bruno Roy , Owner

"Works like a charm. All the team are very happy to work with. It is easy to use for the production employee and it reduce the time for the verification and control by 30% for the quality control manager. The team of Smartfoodsafe are professional and the support is very quick"




Rogers Poultry Co. Brett Butler, GFSI and HACCP Coordinator

“Smart Food Safe has given our small family run company the ability to expand and grow by taking our Food Safety to the next level. With customers making the push for GSFI certifications, we were lost in the huge requirements to keep our GSFI Food Safety plan up to date."



IE Hospitality and Dry Storage Mill Mara King, Mill General Manager

"SmartFoodSafe is obviously a food safety app built by someone with extensive experience in the food safety industry. The software is intuitive and extremely flexible and has been a great match for our business even though we are using it for both food manufacturing and restaurant applications."




CWD Emily Kornell, Quality Assurance Coordinator

" The simplicity of the software combined with the outstanding customer service experience has significantly enhanced our organization of SQF documents while streamlining the entire auditing process. The Smart Food Safe software is an instant success for us "



Daybreak Kieran McKeown ,General Manager

"Smart Food Safe has brought my food safety program into the digital world. The full support you need to create, manage, and thrive with your food safety program. This software is the future of food safety programs."





Gidney Fisheries Chandan Sharma, Quality Control Manager

“Smartfoodsafe and our company representative interacted at Boston Seafood Show. While I was doing my market research for the product which best suits our business requirements, I had a meeting with Prasant and Thomas where they provided demos for all the modules on their website."



Tippin’s Gourmet Pies, LLC Morgan Baker, Food Safety and Quality Manager

"We chose SmartFoodSafe over other systems because of the variety of modules available that allow us to streamline and digitize our Food Safety and Quality Management system as a whole. The platform is built with an auditor mindset and incorporates functions that would usually require additional programs and/or systems."


Gripon420 Ronaldo Ramsingh, Quality Assurance Person

‘’ They have consistently been timely with all testing we have sent them, but most importantly, the service and knowledge they provide has been exceptional compared to other laboratories, as well as providing solutions to unexpected problems. Smart Lab Application has had many improvements over this time, making sample requests simple and the ability to track the workflow greatly assists us in planning downstream activities’’

Cozy Harbor Seafood Inc. Kevin Burnsteel, Quality Assurance Manager

"We opted to go with the Smart Food Safe platform after researching multiple food safety platforms. Prasant and the onboarding team have been very responsive, and we are excited to get the system up and fully running."




Daboom Desserts Gavin Grant, Owner

"The support team is responsive, knowledgeable and efficient in assisting us whenever we have reached out for assistance. As a GFSI certified company our experience to this point has been very positive, and we highly recommend Smart Food Safe for anyone looking for a straightforward, comprehensive food safety software."



Shogun Maitake Canada Co. Ltd. Norimi Sakamoto, Director

"Before this system, we used to spend a lot of time preparing and organizing a huge amount of documents for every SQF audit. This system has not only reduced our work but has also made it much easier to manage our HACCP, GMP, and SOPs. I would recommend this system to any company with SQF."




CUSTOMER FEEDBACK

Our products in our customers' words

Helping customer to succeed by offering our food
safety and quality management software solution. 

Jasper Wyman & Son Shannon Fickett , Director of Quality Assurance

" We have found the software to be very user friendly and intuitive which makes implementation and acceptance by users much easier.

Formagerie Roy Bruno Roy , Owner

"Works like a charm. All the team are very happy to work with. It is easy to use for the production employee and it reduce the time for the verification and control by 30% for the quality control manager. The team of Smartfoodsafe are professional and the support is very quick"

Rogers Poultry Co. Brett Butler, GFSI and HACCP Coordinator

“Smart Food Safe has given our small family run company the ability to expand and grow by taking our Food Safety to the next level. With customers making the push for GSFI certifications, we were lost in the huge requirements to keep our GSFI Food Safety plan up to date."

IE Hospitality and Dry Storage Mill Mara King, Mill General Manager

"SmartFoodSafe is obviously a food safety app built by someone with extensive experience in the food safety industry. The software is intuitive and extremely flexible and has been a great match for our business even though we are using it for both food manufacturing and restaurant applications."

CWD Emily Kornell, Quality Assurance Coordinator

" The simplicity of the software combined with the outstanding customer service experience has significantly enhanced our organization of SQF documents while streamlining the entire auditing process. The Smart Food Safe software is an instant success for us "

Daybreak Kieran McKeown ,General Manager

"Smart Food Safe has brought my food safety program into the digital world. The full support you need to create, manage, and thrive with your food safety program. This software is the future of food safety programs."

Gidney Fisheries Chandan Sharma, Quality Control Manager

“Smartfoodsafe and our company representative interacted at Boston Seafood Show. While I was doing my market research for the product which best suits our business requirements, I had a meeting with Prasant and Thomas where they provided demos for all the modules on their website."

Tippin’s Gourmet Pies, LLC Morgan Baker, Food Safety and Quality Manager

"We chose SmartFoodSafe over other systems because of the variety of modules available that allow us to streamline and digitize our Food Safety and Quality Management system as a whole. The platform is built with an auditor mindset and incorporates functions that would usually require additional programs and/or systems."

Gripon420 Ronaldo Ramsingh, Quality Assurance Person

‘’ They have consistently been timely with all testing we have sent them, but most importantly, the service and knowledge they provide has been exceptional compared to other laboratories, as well as providing solutions to unexpected problems. Smart Lab Application has had many improvements over this time, making sample requests simple and the ability to track the workflow greatly assists us in planning downstream activities’’

Cozy Harbor Seafood Inc. Kevin Burnsteel, Quality Assurance Manager

"We opted to go with the Smart Food Safe platform after researching multiple food safety platforms. Prasant and the onboarding team have been very responsive, and we are excited to get the system up and fully running."

Daboom Desserts Gavin Grant, Owner

"The support team is responsive, knowledgeable and efficient in assisting us whenever we have reached out for assistance. As a GFSI certified company our experience to this point has been very positive, and we highly recommend Smart Food Safe for anyone looking for a straightforward, comprehensive food safety software."

Shogun Maitake Canada Co. Ltd. Norimi Sakamoto, Director

"Before this system, we used to spend a lot of time preparing and organizing a huge amount of documents for every SQF audit. This system has not only reduced our work but has also made it much easier to manage our HACCP, GMP, and SOPs. I would recommend this system to any company with SQF."

Frequently Asked Questions

What is Smart Record?

Smart Record is a record management software that digitizes paper-based record creation or data collection.

What is records management software?

Records management software is an essential digital tool designed to efficiently organize, store, and manage an organization's records and documents throughout their lifecycle. It offers a wide range of features, including document capture, indexing, version control, access control, and powerful search capabilities.

What is the difference between physical records management and electronic records management?

Physical records management refers to the organization, storage, and retrieval of tangible paper-based documents, while electronic records management deals with the management of digital files, including their creation, storage, and access in electronic formats.

What are the benefits of record management software?

There are multiple benefits of digitizing your record keeping, such as records being accessible in real-time for any connected devices, getting notified with alerts and notifications, and becoming cost efficient with record management.

Which devices do your offline mobile app support?

Our application has been optimized for most of the iOS and Android devices; however, you can optimize the responsiveness while creating your template.

Where is my data stored?

We use secure cloud storage to store customer data with backups.

Is my data in the cloud secure?

Data is encrypted during storage and transmission for security purposes.

Is Smart Record Affordable?

Our software is designed for any size of the company. On average, a company saves a minimum 30% of the record keeping time using our software, which helps cover beyond the licensing cost.

How do I get started with Smart Record?

Getting started with Smart Record is as easy as sending an email to info@smartfoodafe.com.